Dispute Resolution Procedure 


Westman Volleyball Club is committed to fostering a respectful, inclusive, and supportive environment for all athletes, coaches, and families. This Dispute Resolution Procedure provides a clear and constructive pathway for resolving concerns or conflicts that may arise during the club season. Our goal is to promote open communication, personal accountability, and timely resolution of issues. 

Open Door Policy 

Westman Volleyball Club maintains an open door policy to encourage transparent and respectful dialogue. Athletes, parents, and coaches are welcome to raise concerns in a safe and supportive manner. We believe that open communication is key to building trust and maintaining a positive club culture. 

24-Hour Policy 

To ensure that concerns are addressed thoughtfully and respectfully, we ask that individuals wait 24 hours after a dispute or incident before escalating it. This cooling-off period allows time for reflection and helps prevent emotionally charged interactions. 

● Exception: Safety concerns or serious misconduct should be reported immediately to the appropriate authority. 

Athlete Advocacy 

We strongly encourage athletes to advocate for themselves whenever possible. Learning to communicate effectively and resolve conflicts is an important life skill and aligns with our mission to develop confident, empowered individuals. 

  • ● Athletes should feel supported when approaching coaches or staff with concerns. 
  • ● Parents are encouraged to support their athletes in self-advocacy before intervening 

directly. 


Levels of Escalation 

If a concern cannot be resolved informally, the following escalation pathway should be followed: 

Level Contact Details

Level 1 

Coach 

Athletes or parents should first speak directly with the coach involved. This should be done respectfully and privately, ideally after the 24-hour period. 

Level 2 

Conflict Resolution Coordinator (Moshi Linov)

If the issue remains unresolved, it may be escalated to the Conflict Resolution Coordinator, via email. m.linov@brandon.ca

Level 3 

Club Director (Jeff Werbowski)

For further escalation, concerns may be brought to the Club Director, via email. jwerbo1947@gmail.com

Level 4 

Volleyball MB 

If internal resolution is not possible, individuals may contact Volleyball MB for external mediation or guidance. 

Additional Notes 

  • ● All concerns will be treated with confidentiality and respect. 
  • ● Retaliation against individuals who raise concerns in good faith will not be tolerated. 
  • ● The club may involve third-party mediators or advisors if deemed necessary.